A HIPAA Privacy Policy is one of the most important documents an organization must have to achieve HIPAA Compliance.  A covered entity is a healthcare provider, health plan, health insurer or healthcare clearinghouse.  All covered entity organizations that handle protected health information (PHI) must follow the HIPAA Privacy Rule. Under HIPAA Policy, PHI is individually identifiable health information that is used, maintained, stored or transmitted by a HIPAA covered entity. It is the responsibility of these organizations to safeguard all protected health information and demonstrate this through a carefully crafted HIPAA compliance plan with HIPAA Privacy Policies.

Create a Compliance Plan

Covered entities must create plans that include policies and guidelines that help safeguard the Protected Health Information (PHI) which the organization handles. This includes all forms of PHI which is either written, verbal or electronic. As a result, a covered entity will have to protect the confidentiality, integrity, and availability of PHI and electronic (e-PHI). To be fully prepared an entity must also perform a full Security Risk Analysis to assess the health and security of their HIPAA program. HIPAA Compliance policies and procedures give individuals rights over their PHI and responsibilities to covered entities. The policies implement appropriate administrative, technical, and physical safeguards to protect the privacy and security of PHI.

Topics Covered in a HIPAA Privacy Policy

Our HIPAA Privacy Policies cover all of the important issues which will affect a covered entity or a business associate.

  • HIPAA Privacy Regulations
  • HIPAA Administrative Safeguard Requirements
  • Physical Safeguard Requirements
  • Technical Safeguard Requirements
  • Permissible Use and Disclosures
  • Reasonable Safeguards
  • Breaches
  • OCR investigations
  • Uses and Disclosures of PHI
  • Family or Friends Involved in Care
  • Disclosures of Protected Health Information to Law Enforcement
  • Uses and Disclosures for Fundraising
  • Uses and Disclosuresfor Marketing
  • HIPAA Definitions
  • Notice of Privacy Practices
  • Business Associate Agreements
  • HIPAA Privacy Training
  • Safeguards for Protected Health Information
  • Privacy Complaints
  • Sanctions for HIPAA violations
  • No Retaliation for Exercising Privacy Rights
  • Access to PHI
  • Restrictions on Uses and Disclosures
  • Amendment to PHI
  • Accounting of Disclosures
  • Confidential Communication
  • Minimum Necessary Standard
  • Authorization for Use and Disclosure of PHI
  • Verification of Identity
  • Notification of Breach of Unsecured PHI

Privacy Policies

  • HIPAA Definitions
  • General Administrative Requirements
  • Notice of Privacy Practices
  • Business Associate Agreements
  • HIPAA Privacy Training
  • Safeguards for Protected Health Information
  • Privacy Complaints
  • Sanctions for Hipaa Violations
  • No Retaliation for Exercising Privacy Rights
  • Access to PHI
  • Restriction on Uses and Disclosures
  • Amendment to PHI
  • Accounting of Disclosures
  • Confidential Communication
  • Uses and Disclosures of PHI
  • Family Or Friends Involved In Care
  • Disclosures Of Protected Health Information To Law Enforcement
  • Uses and Disclosures for Fundraising
  • Minimum Necessary Standard
  • Authorization for Use and Disclosure of PHI
  • Verification of Identity
  • Uses And Disclosures For Marketing
  • Notification of Breach of Unsecured PHI

Forms

  • Privacy Complaint Form
  • Privacy Complaint Intake Form
  • Notice of Privacy Practices
  • Acknowledgement of Receipt of NPP form
  • Authorization for Uses and Disclosures of Protected Health Information
  • Acknowledgement Form

HIPAA Privacy Policies

HIPAA Privacy Policies

Our HIPAA Privacy Policies are ready for purchase by your organization. These are easily modifiable for immediate use. They cover all the policies & procedures to be compliant with the Privacy Rule & HITECH Regulations.

Template Privacy Policies – Contact Us

Contact us for your HIPAA Privacy Policies

Privacy Policies

Appoint a Privacy Officer

Privacy and Security Officers, once appointed will oversee the HIPAA program. They are responsible for oversight of the program and for tracking, investigating, resolving and documenting all privacy and security complaints and investigative steps taken. They ensure there is no retaliation against any workforce member or other individual for reporting a PHI breach or filing a HIPAA complaint.

Implement a Training Plan

The program must implement a training plan that trains workforce members on the requirements and policies that apply to them in their individual roles. The training program must train all workforce members upon employment on HIPAA and policies and procedures.  It must also train on a regular basis thereafter. The OCR does not accept the term “Certification,” but rather wants to confirm all personnel have received appropriate training.

Accountability for Your Practice

A HIPAA compliance plan with Privacy Policies holds providers and workforce members accountable for protecting PHI. Naturally this occurs through its policies, procedures and guidelines. In addition, the plan also outlines the consequences of a PHI breach or any violation of the policies in the compliance plan.

By having a plan in place, it will help mitigate any breaches of PHI that might occur in the future. Of most importance, a HIPAA compliance plans also ensures proper training of all workforce members, which includes employees, physicians, volunteers and trainees.

HIPAA Associates Will Help With Your HIPAA Policy

Our professionals will assist you with all of these important policies and procedures. HIPAA Associates develops and consults on HIPAA compliance plans that include HIPAA privacy and security, policies and procedures and breach reporting requirements in compliance with the HIPAA Rules. Of great importance to your organizaiton, HIPAA Associates is always available to assist you when questions arise regarding the HIPAA Rule. HIPAA consulting is the main focus of our organization. We would be happy to discuss with you how we can help with your program.

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Frequently Asked Questions:

HIPAA Compliance
Do we need a HIPAA Compliance Plan?

Any covered entity that handles protected health information (PHI) must be prepared to protect that information.??This is done by creating and implementing a HIPAA compliance plan with policies and procedures to safeguard PHI.??The plan will outline the steps you will have to take in the event of a breach.??This will ensure that all workforce members are properly trained on how to handle PHI in all its forms.??
HIPAA Associates is prepared to create the perfect compliance plan for your organization that has all the necessary policies, procedures and training you will need to keep your PHI safe.

How do I handle a breach?

It is important to follow all the steps to report a breach to the OCR. Every breach is different and must be handled on a case by case basis. A full breach analysis must be performed to determine if there was an impermissible use or disclosure that compromises the security of protected health information.

Factors to be resolved are:
1. The nature and extent of the breach including identifiers
2. The unauthorized person to whom disclosure is made
3. Whether the PHI was acquired or viewed
4. The extent to which the risk to PHI has been mitigated.

HIPAA Associates can help your organization through this process to ensure you follow all the important steps.

How to create a Compliance Plan

Implement Policies & Standards

Policies and procedures help establish the rules your organization will need to carry out the requirements of federal health care program guidelines.

HIPAA Privacy Policy

Designate a Compliance Officer

The compliance officer will be responsible for operating and monitoring the compliance program.

HIPAA Privacy Officer

Conduct an effective training program

All personnel should receive training on fraud & abuse laws as well as the compliance program.

HIPAA Training

Develop effective lines of communication

Employees must have avenues available for reporting concerns internally. Anonymous reporting must be available.

Doctors communicating HIPAA

Conduct internal monitoring and auditing

A good program will have an ongoing process to evaluate and assess the organization for inappropriate behavior.

Monitoring HIPAA Breaches

Enforce standards of conduct with guidelines

An organization must have well published standards of conduct. The plan should clearly state the implications and penalties of violating the standards.

Standards of Conduct

Respond promptly to violations and take corrective action

An organization must ensure timely and effective remedial action for offenses.

HIPAA Violations

HIPAA Associates is prepared to assist you in creating a thorough HIPAA Compliance Plan.  Contact us today to get started.

Contact us for help with your plan

Download our HIPAA Compliance Checklist

HIPAA Associates presents their HIPAA Compliance Checklist for 2021.  We believe this will give you a good start on creating your HIPAA Polices & Procedures.

Download – HIPAA Compliance Checklist